Preparing a Nomination Packet
A high-quality nomination packet should provide the selection team with a complete, well-written and well-organized summary of the nominee’s work and detail, how the work matches the selection criteria and the specific reasons why this work deserves the selected award. Please allow an adequate amount of time to complete the nomination.
It is highly recommended that nominators review the tips for writing a strong nomination before proceeding.
The following items must be included in the nomination packet. Only complete packets received by the deadline will move forward for committee review (it is the responsibility of the nominator to ensure that all materials are received by the office). If you have questions about preparing a nomination packet, or would like assistance, contact the Office for Institutional Diversity and Inclusion at 517-353-4563 or inclusion@msu.edu.
Required Elements
Nomination Letter
Provides a thorough description of the nominee’s work and an explanation of how the work exemplifies excellent performance relative to DEI per the points below.
- Describe how the nominee’s effort goes above and beyond the job or role in their performance relative to DEI.
- Explain why work done is innovative, exemplary and/or represents a best practice.
- Summarize specific activities that reflect outstanding examples of the nominee’s DEI initiatives, including evidence of collaboration, leadership, advocacy, etc.
Cite specific evidence, explaining how the nominee’s DEI work has contributed to change and/or affected the university and its communities either locally, nationally or globally.
Three-typed-page limit for letters using a standard typeface and 12-point font on MSU (or other official) letterhead.
Support Letter (one)
Provides additional insight and evidence to support the nomination letter per the points below:
- Expands upon and deepens the information from the nomination letter (i.e., avoid repeating the same information from the nomination letter).
Provides additional examples and evidence in support of the nomination.
Three-typed-page limit for letters using a standard typeface and 12-point font on MSU (or other official) letterhead.
Additional Information
Depending on the nomination, please include the following additional documentation:
Individual Nominees:- Include a concise, current job description.
- Include a current resume or curriculum vitae that includes MSU affiliation and contact information.
- Include a concise description of team, organization or units in relationship to the award; for teams or organizations, a brief history can be valuable.
- Detail the group’s affiliation or relationship to MSU (e.g., research team, student organization, MSU department, etc.).
- Provide name, role and email for all members of team or primary contact for the group.
Limited to five pages.