EDEIA Guidelines and Eligibility Requirements
The selection team seeks nominations for the 2023-24 Excellence in Diversity, Equity and Inclusion Awards, or EDEIA, for exceptional and innovative contributions to advancing diversity, equity, and inclusion in teaching, research, programming, service, community outreach and organizational change.
Please review the following information to learn more about the EDEIA award categories, nomination and selection process and timeline. After you have reviewed the requirements and guidelines, please review how to prepare a nomination packet.
Applications MUST be submitted by Aug. 31, 2024
If you have questions or need assistance, contact the Office for Institutional Diversity and Inclusion at 517-353-4563 or inclusion@msu.edu.
Nomination Review Process
All nominations will go through a review process by the Office for Institutional Diversity and Inclusion, or IDI, staff and will advance to the review of the committee if:
- Submitted by stated deadline.
- Submitted via the correct application portal (unless special case).
- Packet’s formatting conforms to the guidelines included in this document (e.g., page limits, letterhead, etc.).
- Meet the eligibility criteria.
- Packet is complete with nomination letter, support letter and relevant additional materials.
When these criteria are in question, the IDI staff will discuss with the review committee for a decision.
The review committee will review all eligible nominations and select a sub-set of the nominations to advance to finalist interviews. When conducting these reviews, the committee will use the criteria noted in the following tables.
Nominee Eligibility Requirements
The selection committee will recognize work done by Michigan State University affiliated individuals, teams, organizations and units. These terms are explained below.
Individuals are current students or employees at Michigan State University and are eligible for the EDEI Awards.
- Students must be enrolled in an undergraduate or graduate degree program at the time of their nomination. Guest students are not eligible.
- Employees must be a current Michigan State University individual with a current appointment at the time of their nomination.
Teams include any group—including students, faculty and staff—who engage in a joint endeavor for which they are nominated, including research groups, learning communities, ad hoc committees, etc. who come together for short-term or focused work. Nominations for teams should describe the team’s history and purpose.
Organizations include any formal, on-going group—including students, faculty and staff—who engaged in a joint endeavor for which they are nominated, including standing committees, research labs and centers, registered student organizations, professional and affinity groups, etc. Nominations for teams should describe the team’s history and purpose.
Units are formal groups recognized as an MAU at the institution—including departments, schools, colleges and administrative offices. A unit effort can consist of students, faculty or staff organizations recognized as being affiliated to the unit by the university. Nominations for units should describe how the unit’s effort are exemplary and a departure from the standard work that occurs within peer offices.
Partners are individuals, organizations, and communities—internal or external to MSU—with whom the nominee collaborates. Although external partners to MSU are not eligible to for nomination for an award, they can nominate or support the work of MSU individuals, teams, organizations and units.
Lifetime Contribution Award
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Selection Criteria |
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Contribution - Work encompasses long-term emphasis on diversity, equity and inclusion while employed at Michigan State University. |
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Excellence - Work is innovative, exemplary and/or represents best practices and serves as a model for other individuals or groups. |
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Effort - Effort extends beyond the nominee’s job duties in terms of quality, scale and quantity. |
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Influence - Initiatives have resulted in change(s) for specific stakeholder(s) and have evidence of this change and related outcomes. |
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Strategic - Effort advanced and addressed MSU needs, priorities and/or strategic plans. |
Excellence in Diversity, Equity and Inclusion Awards
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Selection Criteria |
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Contribution - Work encompasses emerging or sustained focus on diversity, equity and inclusion related to specified award category(s). |
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Excellence - Work is innovative, exemplary, and/or represents best practices in the category for which it was nominated. |
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Effort - Effort extends beyond the nominee’s job duties in terms of scale and quantity of work. |
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Evidence - Outline evidence of results or change for specific stakeholders. |
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Strategic - Effort connects to DEI needs, priorities and/or strategic plans at MSU or with associated stakeholder(s). |
Process Timeline
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Announcements go out |
May 2023 |
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Nominations due to IDI for processing |
Sept. 22, 2023 |
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Nominations due to the selection committee |
September 2023 |
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Selection committee initial review |
October - November 2023 |
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Finalist interviews |
December 2023 |
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Awardees notified |
January 2024 |
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Award ceremony at Kellogg Center |
February 2024 |
Finalist Interviews
After an initial review of the nomination packets, members of the selection committee will conduct 15-20 minute interviews with the nominees. For teams, organizations and units, the group should designate two or three individuals to represent it. The purpose of the interview is to hear directly from the nominee(s) about their values and priorities related to diversity, equity and inclusion. The committee will conduct the interiews in-person unless an online interview is requested.
MSU’s Policy on Revocation of Honors and Awards provides that individuals may not be permitted to use an honorific award after they have been found to have committed misconduct, which includes violations of MSU’s RVSM policy. In such cases of misconduct, the Revocation of Honors and Awards Policy provides that an individual may no longer be allowed to identify themselves as having received an all-university award.